「CLOSED」General Admin Executive – PJ (Ref ID: 11511)
Office Administrative
・Attendance card system & monitoring.
・Dealing with cleaning company / cleaner arrangement
・Prepare MYS PH calendar, to do survey on % cu working in Public Holiday.
・Manage office letter box. Incoming guest/visitor
・Safekeeping of company access card, wood door key, glass door key, company credit card, company safe & etc.
・Liaise with management office on building (work permit, air con extension & others issue related with management office) and parking related matters (Secure Parking)
・Assist to update seating arrangement, telephone directory & extension number.
・Handle company upgrade environment / renovation / move of office / 5S concept
・Dealing with PJ office rental owner & Penang shared office.
Staff Administrative
・Preparation for newcomer (name card & chop), introduction & assisting on staff handover.
・Manage hotel, flight/car rental booking.
・Handle daily transport for indoor staff (monthly).
・Arrangement for get well basket, condolences flower, wreath, farewell flower for staff work more than 3years.
・Manage Shell Card and credit limit
・Company Phone line- Digi
・Handle company event such as company dinner, meeting, birthday & etc.
Documentation
・Liaise with Legal team on all agreement (CU requested company forms/company stamp/ MD signature & documentation of legal documents)
・Manage company business license with MBPJ
・Coordinate with Courier company (GDEX, FEDEX, DHL, Nippon) on all related courier matters / call for pick up / keep stock for courier flyer / storage of audit document / mover for expatriate/achieve documents
Purchasing
・Manage office supplies stationeries, printing, office lighting, office cleanliness (first aid kit / safety equipment / test kit distribution).
・Manage office pantry supplies (monthly once)
・Manage birthday gift for staff & premium gift to customer record.
・Dealing with water dispenser vendor / water dispenser bottle deliver arrangement.
Finance related
・Compile bills and invoices received for concur submission (TM, TIME, DIGI, TNB, FUJIFILM COPIER, Office Rental, Shared office Rental, Hotel, Car rental, stationery, Secure Parking, Company Credit Card & others related to Admin)
・Consolidate and update Petty Cash payments.
MD Related matters
・Manage MD car rental (keep track on mileage, inspection, car service, road tax, renewal / terminate car rental)
・Ad-hoc personal matters assign by MD
Assist in any other ad-hoc assignment.
・At least Diploma in Business Administration or its equivalent
・At least 2 years in office administrative position
・Able to speak English, Mandarin and Bahasa Malaysia
マレーシア・タイ・ベトナム⇔日本の就職・転職・求人をサポート
3カ国で働くならどのエリア？
・マレーシア：首都クアラルンプールは世界的なBPO拠点。多国籍企業が多く、英語環境で働くカスタマーサポートやIT関連の求人が豊富です。
・タイ：首都バンコクには、日系企業向けのコールセンターやサポート拠点が多数。生活環境が整っており、未経験から挑戦しやすいオフィスワークが見つかります。
・ベトナム：ホーチミン・ハノイの両都市でIT・BPO産業が急成長中。若い活気ある環境で、ITサポートやバックオフィス業務に携わるチャンスがあります。
東南アジア就職に役立つコラム更新中
・マレーシアの日系企業で働く日本人の通勤用オフィスカジュアル
・転職に必須の英文履歴書を書くコツと裏技
・「現地採用」と「正社員」の違いとは
・国ごとに違う？現地の通勤・交通事情
・現地採用のランチ事情にみる各国の物価
・私がアジアで働く理由～新卒で現地就職した20代に聞きました