General Admin Executive – PJ (Ref ID: 11511)
Office Administrative
・Attendance card system & monitoring.
・Dealing with cleaning company / cleaner arrangement
・Prepare MYS PH calendar, to do survey on % cu working in Public Holiday.
・Manage office letter box. Incoming guest/visitor
・Safekeeping of company access card, wood door key, glass door key, company credit card, company safe & etc.
・Liaise with management office on building (work permit, air con extension & others issue related with management office) and parking related matters (Secure Parking)
・Assist to update seating arrangement, telephone directory & extension number.
・Handle company upgrade environment / renovation / move of office / 5S concept
・Dealing with PJ office rental owner & Penang shared office.
Staff Administrative
・Preparation for newcomer (name card & chop), introduction & assisting on staff handover.
・Manage hotel, flight/car rental booking.
・Handle daily transport for indoor staff (monthly).
・Arrangement for get well basket, condolences flower, wreath, farewell flower for staff work more than 3years.
・Manage Shell Card and credit limit
・Company Phone line- Digi
・Handle company event such as company dinner, meeting, birthday & etc.
Documentation
・Liaise with Legal team on all agreement (CU requested company forms/company stamp/ MD signature & documentation of legal documents)
・Manage company business license with MBPJ
・Coordinate with Courier company (GDEX, FEDEX, DHL, Nippon) on all related courier matters / call for pick up / keep stock for courier flyer / storage of audit document / mover for expatriate/achieve documents
Purchasing
・Manage office supplies stationeries, printing, office lighting, office cleanliness (first aid kit / safety equipment / test kit distribution).
・Manage office pantry supplies (monthly once)
・Manage birthday gift for staff & premium gift to customer record.
・Dealing with water dispenser vendor / water dispenser bottle deliver arrangement.
Finance related
・Compile bills and invoices received for concur submission (TM, TIME, DIGI, TNB, FUJIFILM COPIER, Office Rental, Shared office Rental, Hotel, Car rental, stationery, Secure Parking, Company Credit Card & others related to Admin)
・Consolidate and update Petty Cash payments.
MD Related matters
・Manage MD car rental (keep track on mileage, inspection, car service, road tax, renewal / terminate car rental)
・Ad-hoc personal matters assign by MD
Assist in any other ad-hoc assignment.
・At least Diploma in Business Administration or its equivalent
・At least 2 years in office administrative position
・Able to speak English, Mandarin and Bahasa Malaysia
マレーシア⇔日本の就職・転職・求人をサポート
マレーシアで働くならどのエリア？
・クアラルンプール（首都）：日本人の大部分はクアラルンプール在住。歴史ある日本人コミュニティがあり、発展した住みやすいエリア。求人数は多く、仕事を見つけやすい。
・セランゴール州：クアラルンプール近郊のエリア。工業団地に工場を構える日系製造業多数。求人数は多く、仕事は見つけやすいが、公共交通機関があまり発達しておらず車がないと不便。
・ペナン州：発展したペナン島の都市部が観光地として有名ですが、橋を渡った半島部には工業地帯が広がり日系企業も多数。移動には車が必須だが、程よく発展して住みやすいエリア。求人情報数はあまり多くない。
・ジョホールバル：マレー半島南端に位置するシンガポ―ルに最も近い町。日本人コミュニティあり。求人情報数は少ない。
・サバ州/サラワク州：ボルネオ島に位置し、製造業が多いエリア。求人情報数は少ないが、給与は高め。
マレーシア就職に役立つコラム更新中
・マレーシアの日系企業で働く日本人の通勤用オフィスカジュアル
・転職に必須の英文履歴書を書くコツと裏技
・「現地採用」と「正社員」の違いとは
・クアラルンプールの通勤手段
・現地採用のランチ事情にみるマレーシアの物価
・私がマレーシアで働く理由～新卒でマレーシアに就職した24歳に聞きました