「CLOSED」Senior HR cum Admin Executive – Penang (Ref ID: 12138)

・Administrates employees’ attendance, annual leave balance and other types of leave.
・Updating employees’ name list in company organization chart.
・Inform all employees of company activities/events / special leave arrangements.
・Administrates employees’ personal files, confirmation, employees’ training records and benefits.
・Monitor and check the roster sheet, fingerprint attendance record and Unit4 Leave report monthly.
・Handling on-line recruitment, shortlist and schedule applicants’ interviews to fill vacant positions
・Identify hiring needs, prepare employment　contract/　document for new employees
・Administers new employees’ probation and confirmation records
・Assist in filing and updating of employees’ personal records.
・Assists Japanese expatriates in their rented apartment matters and relocation to and from Japan.
・Liaise with department heads on the staffs training needs
・Process training /course registration and apply for training grants if applicable
・Inform all employees about the changes in HR policies made by the company and the Malaysia/Singapore governments.
・Assist in the registration of new Philippine employees in the e-leave system, as well as any related e-leave system adjustments, generate report and year end processing.
・Administrate company’s facilities, such as rented apartments, mobile phones, company’s cars, water dispenser and other office equipment.
・Flight booking, hotel reservation, and other traveling matters.

・Sourcing, reviewing and negotiating with vendors on quotation, prices, delivery schedule and terms and conditions
・Handling all invoices, payments, and other accounting matters for two locations with the Singapore and Penang Finance teams

・Degree or diploma in HRM / Business Administration
・At least 3 years of experience in a similar position (both experience in HR and in Admin).
・Able to manage multiple work projects
・Good communication and negotiation skills
・High level of English