Administration Manager – Penang (Ref ID: 12548)

・Strategy Development: Craft and execute a comprehensive HR strategy that supports the overarching goals, including workforce planning, talent management, and diversity initiatives.
・Recruitment and Selection: Lead the end-to-end recruitment process, from job posting, screening, interviewing to offering.
・Develop job descriptions, identify key competencies for roles, and ensure a smooth onboarding process for new hires.
・Compliance and Legal: Stay abreast of and ensure adherence to Malaysia’s labor laws and regulations. Implement policies and practices that mitigate legal risks and protect the company and its employees.
・Employee Development and Engagement: Design and implement programs for employee training, development, and retention.

・Foster a positive work environment that encourages employee engagement and satisfaction.
・Performance Management: Develop a fair and consistent performance management system that aligns with company objectives, includes regular performance evaluations, and provides constructive feedback and coaching.

・Administrative Support: Oversee the day-to-day administrative functions of the office, ensuring smooth operations. This includes managing office supplies, equipment, and facilities maintenance.
・Office Management: Design and implement office policies and procedures. Ensure the office environment is conducive to productivity and employee well-being.
・Support Services Management: Coordinate support services such as IT, cleaning, security, and catering. Ensure these services meet company needs and standards.
・Vendor Management: Develop and maintain relationships with vendors and service providers. Negotiate contracts, manage procurement processes, and ensure quality of services.
・Event and Meeting Coordination: Organize company events, meetings, and workshops. Manage logistics, schedules, and resources to support successful company functions.

・ Degree in any field
・ 5 years experience in setting up and managing HR, Finance, and General Affairs in a startup or established company.
・Experience in developing and implementing policies and procedures for HR, financial management, and administrative operations.
・Knowledge of Malaysian employment law, financial regulations, and general business administration practices.
・Ability to work flexibly in a startup environment, adapting to evolving business needs.